Advancement Activities Coordinator
LACKAWANNA COLLEGE HAS BEEN VOTED ONE OF THE
“BEST PLACES TO WORK IN PA” FOR 2014, 2015, 2016, 2017, 2019, 2020, 2023 and 2024!
Lackawanna College is a private, accredited college serving the people of Northeastern Pennsylvania. Our main campus is located in downtown Scranton, and our footprint includes satellite centers in Covington Twp., Hawley, Hazleton, Sunbury, Towanda and Tunkhannock
Our mission is to provide a quality education to all persons who seek to improve their lives and better the communities in which they live. We provide our students with a direct path to a bachelor’s degree, associate degree, or one of many different professional certifications. Additionally, our Continuing Education department helps put the people of Northeastern Pennsylvania back to work with modern career skills. Lackawanna is also one of the most cost-efficient regional higher education institutions.
If our mission inspires you, and you are willing to go the extra mile to help our students succeed, please feel free to apply for this or future employment opportunities for which you meet the minimum qualifications. Please know that only the candidates who meet the minimum qualifications can be considered, and only those selected for interviews will be contacted by a college representative. No phone calls, please.
ESSENTIAL FUNCTIONS, PRIMARY RESPONSIBILTIIES AND OBJECTIVES: The Advancement Activities Coordinator provides essential administrative and operational support to the Advancement Office. This role is responsible for the effective maintenance and management of the College’s donor database and supports all fundraising, alumni relations, and event-related initiatives. The coordinator ensures accurate gift processing, data integrity, reporting, and assists in the execution of events and donor stewardship. Additionally, the position oversees theater event coordination and rental management, serving as a liaison between internal departments and external partners.
ESSENTIAL FUNCTIONS
- Manage and maintain constituent records, ensuring the accuracy of biographical and gift data, pledge documentation, estate plans, grants, and scholarship agreements.
- Collaborate with the Gift Officer to analyze fundraising data, support prospective research, and generate reports that guide strategic decision-making.
- Interpret and apply IRS guidelines for fundraising documentation and reporting; support compliance with VSE (Voluntary Support of Education) standards.
- Generate mailing lists and segmentation for solicitations, appeals, and event invitations for Advancement and other campus departments.
- Track appeals, event-related giving, grants, and other revenue sources by campaign and category.
- Prepare donor acknowledgment letters and pledge reminders in a timely and accurate manner.
- Implement and uphold best practices for gift receipting and donor acknowledgment.
- Identify lost alumni, research updated contact information, and update records accordingly.
- Support system upgrades, data cleanup, and provide training and assistance to staff on database use and protocols.
- Collaborate with the Business Office to reconcile gifts and maintain accurate financial records on a daily, weekly, monthly, and annual basis.
- Provide general administrative support to the Advancement Office, including scheduling meetings, maintaining records, assisting with purchases, and supporting departmental projects.
- Coordinate and manage College and rental events hosted in the theater, including budget oversight, scheduling, and logistics.
- Serve as the primary liaison for theater rentals, ensuring smooth coordination with maintenance, food services, and other relevant departments.
- Assist in the planning and execution of key fundraising and alumni events such as:
- Annual Golf Tournament
- Clay Shoot
- Brews and Bites
- 409 on Adams pop-up experiences
- Other new or recurring donor/alumni engagement events
- Partner with the Marketing and Public Relations departments to produce event materials such as invitations, programs, web content, and tickets.
- Performs other related duties as assigned by the supervisor or as designated by College leadership to meet departmental and institutional needs.
KEY COMPETENCIES
- Strong attention to detail and ability to follow College policies and procedures.
- Excellent time management, planning, and organizational skills.
- Effective written and verbal communication abilities.
- Familiarity with database systems; experience with Raiser’s Edge or other Blackbaud products is a plus.
- Ability to collaborate across departments and maintain professional relationships.
- Demonstrated ability to maintain reliable transportation and a flexible schedule, including availability to work evenings, weekends, and travel as required by the position.
- Ability to manage multiple projects and priorities while maintaining a high level of accuracy.
- Customer Service orientation and a commitment to donor stewardship and engagement.
EDUCATION
- Bachelor’s degree required.
EXPERIENCE
- 3–4 years of experience in customer service, administrative support, or a related field.
- Prior experience in higher education and/or advancement preferred.
- Familiarity with gift processing and donor relations is desirable.
Applications will only be accepted via online method by clicking the link below. Deadline for applications, May 16th, 2025. No phone calls, please.
In compliance with Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and all other applicable non-discrimination laws, Lackawanna College does not discriminate on the basis of race, color, religion, national or ethnic origin, sex, sexual orientation, age, disability, veteran’s status, or genetic information in its educational programs and activities, admissions, and with regard to employment.
Lackawanna College is an accredited, private, non-profit educational institution providing opportunities for career and personal development within selected associates degree, certificate and continuing education program.
