Part-Time Accounting Professional / Business Office Manager

Job Summary:

We are a small business in the Interior Design / Construction industry, seeking a reliable and detail-oriented Part-Time Bookkeeper to manage our day-to-day financial tasks. The ideal candidate will have experience with bookkeeping for small businesses, preferably in the construction industry.

Responsibilities

• Manage daily office operations and administrative functions
• Maintain accurate financial records and bookkeeping
• Process accounts payable and accounts receivable
• Reconcile bank statements weekly.
• Prepare and complete monthly Sales & Use Tax filings
• Prepare and submit quarterly payroll tax reports and related filings
• Process biweekly payroll and payroll tax deposits
• Track project expenses and job costing.
• Monitor customer deposits and alert management of discrepancies or concerns.
• Ensure compliance with basic accounting principles and company policies.
• Maintain accurate financial records by recording daily transactions and reconciling accounts.
• Conduct account analysis to identify discrepancies and resolve issues promptly.
• Prepare financial reports, including balance sheets, income statements, and cash flow statements on a weekly basis.
• Utilize accounting software (Quickbooks), for efficient record-keeping and reporting.
• Collaborate with public accounting firms during audits and tax preparation as needed.
• Maintain employee records and onboarding documentation
• Coordinate with outside accountants, vendors, and clients
• Ensure adherence to accounting principles and company policies throughout all financial activities.

Requirements

• Proven experience as a bookkeeper, preferably in the construction/contractor industry.
• Proficiency with QuickBooks and Microsoft Office (Excel, Word, Outlook)
• Solid understanding of basic bookkeeping and accounting principles.
• High degree of accuracy and attention to detail.
• Strong organizational and time management skills.
• Ability to work independently and maintain confidentiality.
• Strong knowledge of accounting principles and practices.
• Experience with payroll processing and related compliance requirements.
• Ability to write clear and concise financial reports for management review.
• Strong budgeting skills to assist in the planning of financial resources.

Benefits:

• Flexible hours/scheduling
• Competitive hourly pay