Job Posting for Manager of Facilities and Asset Management

Organization: Scranton Chamber of Commerce

Reports to: Director of Facilities and Asset Management

Position Summary

The Manager of Facilities and Asset Management coordinates daily operations, maintenance, and assigned projects for properties, business parks, buildings, and other real estate assets owned by SLIBCO, a division of the Scranton Chamber of Commerce. This hands-on role inspects properties, performs routine maintenance and minor repairs, coordinates approved contractors, and follows issues through completion.

The Manager supports capital projects, real estate transactions, property tax administration, budgets, and property records. When the Facilities Technician position is filled, the Manager supervises that employee's daily work.

Key Responsibilities

The Manager regularly inspects properties, documents maintenance needs, prioritizes work, and promptly reports urgent safety concerns and significant property conditions. Routine maintenance and minor repairs are performed within demonstrated skills, training, and safe work practices. Work requiring specialized expertise, permits, or licensed contractors is referred for appropriate assistance.

The Manager researches vendors, defines work requirements, obtains quotes consistent with purchasing procedures, and compares scope, cost, timing, qualifications, and warranties. After receiving approval, the Manager schedules services, monitors quality and progress, addresses deficiencies, verifies completion, and reviews invoices for discrepancies. The role maintains preventive maintenance schedules, equipment inventories, maintenance histories, warranties, and property records.

Under the Director's direction, the Manager coordinates assigned portions of property improvement, infrastructure, site preparation, construction, and capital projects, tracking schedules, approved costs, documentation, and outstanding items. The Manager also assembles records and tracks deadlines and approvals for property sales, acquisitions, leases, property tax evaluations, reassessments, appeals, and real estate abatement renewals, coordinating with leadership and legal counsel as assigned.

The Manager communicates with tenants, contractors, utilities, municipalities, government agencies, and other stakeholders; prepares reports and project updates; and recommends practical solutions. When applicable, the Manager assigns and reviews the Facilities Technician's work, supports onboarding, provides coaching and performance feedback, and reinforces safety expectations. Formal personnel matters are addressed with the Director. The Manager coordinates assigned routine operations during the Director's absence and performs other related duties.

Required Qualifications

Candidates must have at least three years of relevant experience in facilities operations, property maintenance, property management, construction coordination, or a related field. Direct experience performing routine maintenance and minor repairs is required, supported by practical knowledge of building operations and safe work practices.

Candidates must demonstrate independent problem-solving, vendor coordination, accurate recordkeeping, and reliable follow-through. Strong organizational skills are needed to prioritize work, track deadlines, compare quotes, and review property records, site plans, estimates, invoices, budgets, and transaction documents.

The position requires clear communication, professional working relationships, Microsoft Office proficiency, and the ability to learn maintenance, property, project, and recordkeeping software. Candidates must be able to direct work and provide constructive feedback, exercise sound judgment, protect confidential information, and recognize matters requiring approval or specialist review.

A valid driver's license and regular travel among SLIBCO properties and project sites are required.

Preferred Education

A bachelor's degree in facilities management, construction management, business administration, real estate, or a related field is preferred. An equivalent combination of relevant education, technical training, and directly related experience will be considered.

Schedule and Physical Requirements

Work includes office duties, property inspections, and hands-on maintenance. Occasional evening or weekend meetings and responses to urgent property issues outside normal hours are required under established procedures.

Duties involve computer use; walking and standing on uneven terrain, stairs, and active project sites; bending, reaching, stooping, and kneeling; using maintenance tools; and occasionally moving materials and equipment with assistance when needed. Work may involve weather, dust, and noise, requiring protective equipment and safe work practices.

Reporting and Authority

The Manager handles routine operations within established procedures, approved budgets, and delegated authority. The Director retains responsibility for departmental strategy, major capital projects, real estate negotiations, significant expenditures, contractual commitments, and decisions beyond the Manager's authority.